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For Beal City Public School Teachers:
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INSTRUCTIONS FOR EXPORTING YOUR CLASS GRADES FROM THE
ECLASS GRADE PROGRAM TO A WORD DOCUMENT
THE SET-UP:
[click here to skip the set up]
1. In E-Class under File, find “Export”. Hit “New”, name the file “Assignments”, and then check the boxes to “remember” the location and file name. Click Ok
2. Next, use the pull-down list to find “Assignment Parts”. Double click on “Description” and then on “Points Possible”.
3. Next, you need to format these two parts (Description & then Points.) Highlight each one in turn, and hit edit button. Enter the settings shown below.
Highlight
“Description” & hit Edit or double click “description”
Settings: Max. Field- 40, Delimited- Tab 9, Justify- Left, Fill Char- Space 32.
Click OK
Highlight “Points Possible” & hit
Edit or double click on “Points Possible”
Settings: Max. Field- 5, Delimited- CR 13, Justify- Center, Fill Char- Space
32. Click OK
4. Push “Save As” button and save this as a Filter file named “work” (or what ever you want to call it—just remember the name and where you saved it). Click OK
You should now see your original window from step 2 above. Close it.
5. You should now see the first “Export to” box. Create another New filter by hitting “New” and name it “WebGrade”, and then check to “remember” the location and file name. Click OK
6. In the “Student Parts” list (use the pull-down list if you are not in “Student Parts”) and find “ID” and click it twice. Find “scores” and click it twice. Then put two of the one called “Grade (Mark)” in there by clicking on it twice, two times. One of these will be to show the grades by percentage and the other will be to show the letter grades.
7. Just as before you will need to format each of these parts as shown below. Click OK after each is set.
Highlight “ID” and push
“edit” or click “ID” twice.
Settings: Max Field- 7, Delimited- Tab 9, Justify- left
Fill char- Space 32
Highlight “Scores” and push “edit” or click
“Scores” twice.
Settings: Latest Grading Periods, points, & convert special scores
Score Format: Max Field- 4, Delimit- comma 44, Justify- None
Field Format: Max Field-65, Delimit- Tab 9, Justify- None
Highlight
“Grade (Mark)” and push “edit” or click “Grade (Mark)” twice
Settings: Grade Type-
Overall Summary, Appearance- percent
Field Format: Max Field-
5, Delimit- Tab 9, Justify- None
Highlight “Grade (Mark)” and push “edit” or click
“Grade (Mark)” twice
Settings: Grade Type-
Overall Summary, Appearance- description
Field Format: Max Field- 5, Delimit CR 13, Justify- left, Fill Char- Space 32
8. As you did before, save this as a Filter file. Name this one “WebGrades” and again, remember the name and where you saved it.
9. Close the “Edit Export Filter” box and you should see the main “Export to” box and one of your two Filter Files will be in the tan area below the main window depending on which file in the main window you have highlighted. It will also show where your e-class information will be saved as “text” with your specific student & grade information included. Just highlight “Work” then hit OK, and do the same for “WebGrades”. You have just saved your files once more as “text” files this time.
It is necessary to save in two ways, as filters (the formatting), and as text (the actual grades and assignment information).
10. Open a Word document and Insert these two files (Marked as “txt” for text- “work.txt” and “WebGrades.txt”) from wherever you saved them and they will look like these:
Assignments:
Sub-Total
1199
Political Map: East Asia 20
Unit 9 Test: East Asia 126
Reading Guide 46a 10
Reading Guide 46b 14
Reading Guide 47a 12
Reading Guide 47b 9
Video: India
15
Skills 48
7
Hands On Geo.#9 (Asia) 15
Reteach 47
11
Video: Pakistan 11
Hands On Geo.#9 (cont.) 5
Reading Guide 48 18
Reteach 48
19
Skills Guide p.594 10
Alternative Points (Computer) 0
Extra Credit (General) 0
Behavior Cuts
0
Make-Up Work 0
Student Scores and Grades:
52N
1206,12,115,9,13,8,9,12,7,10,9,9,5,13,19,10,0,26,0,0 99 A
65N 963,20,88,9,11,10,9,12,6,10,7,9,5,15,16,9,0,10,0,0 81 B
67N 914,16,83,7,10,5,9,11,6,15,9,7,10,12,15,10,0,13,0,0 77 B-
63N 968,16,83,5,7,4,7,14,7,15,10,10,10,13,13,9,0,5,0,0 80 B
68N 859,16,90,5,9,7,9,11,6,15,10,7,5,10,15,9,0,8,-10,0 72 C
53G 949,18,88,9,14,7,9,12,5,15,8,9,5,11,16,9,0,6,0,0 79 B-
43G 767,14,87,6,7,2,8,9,5,10,8,8,0,9,17,0,0,15,0,0 65 C-
61N 760,-5,71,9,13,6,8,11,5,10,-5,8,10,10,11,9,0,0,0,0 62 D+
49G 998,16,90,9,11,7,8,0,5,15,7,8,5,12,16,9,0,24,0,0 83 B
51N 813,10,78,8,11,7,9,9,5,15,8,6,5,11,14,10,0,5,0,0 68 C
57N 877,13,77,7,13,6,9,13,5,10,10,9,5,8,16,7,0,10,0,0 73 C+
59G 1041,14,97,8,13,5,8,15,6,15,8,9,0,8,16,0,0,13,0,0 85 B
42G 954,10,100,10,13,8,9,14,6,10,9,8,5,11,17,10,0,6,0,0 80 B
11. Last, send the Word document to Teacher Web by attaching it to an email to sherjudd@direcway.com, and remember to label it so we know which class it is.
If you want the students in rank order then before you Export your grades go to E-class and use the Sort function under the Utilities button. After you get them arranged by rank then Export them.
After your formatted filters are set up the way you want them then all you have to do each time you want to export a new set of grades is the following:
1. In E-class under File, hit Export.
2. Highlight “Assignments” and then hit OK to save your latest class data as “text”.
3. Highlight “Grades” and then hit OK to save your latest grade data as “text”.
4. Open a new Word document, go to Insert, then to File and find your two files one at a time and insert them.
5. Save this new Word document and attach it to an email to sherjudd@direcway.com, label it so we know which class it is.
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